Recording Time off in Lieu, or Compensation Time

Many industries allow staff to accrue time off when they have worked beyond their scheduled hours or have worked on a public holiday or other time off periods.

Totem now allows admins to simply import these times and store the periods against a particular defined leave type.

The import process is simple and involves two steps. Firstly a spreadsheet is generated for the type of leave and the department, and then the system generates a spreadsheet containing staff names and information – English / Thai names; Staff ID; and department; and then 7 columns headed by a date allow the timekeeper to fill in the information either for a particular day or a for a full week or a part of a week. After updating, the spreadsheet is re-imported to Totem.

The text box for the Note takes free form information and will display in the user history details against the changes once they have been approved by the respective manager.
Approval. There are two ways that the imported data can be approved by a manager. Firstly, after import has been completed, an email is sent to the manager indicating details of the imported leave and from this mail, a manager can approve or reject the leave.

Note that by managing by email, there is no granularity of approval – all records are either approved or rejected. However, a manager may decide to handle the approvals via their browser. Under the menu item Compensation Leave any pending approvals can be approved or rejected on a line by line basis: